Working for the Swiss Mission

The Permanent Mission of Switzerland to the United Nations in New York is looking for an

Administrative Assistant for the Legal, Budget and Communications Team (100%)

Start date: immediate (or upon agreement)


The Permanent Mission of Switzerland to the UN in New York promotes Switzerland’s interests at the UN Headquarters, in line with the country’s foreign policy goals. Under the political direction of the Swiss government, the Mission participates in the work of the UN’s principal organs (General Assembly, Security Council and Economic and Social Council). Furthermore, Switzerland is a candidate for a seat on the Security Council in 2023 and 2024.


Job Description

The Legal, Budget and Communications team at the Swiss Mission is responsible for all legal, budgetary and administrative matters, including human rights, candidatures, elections and communication regarding Switzerland’s membership in the United Nations. We are currently looking to recruit a dynamic and well-organized person with a flair for administrative processes and a keen interest in diplomacy, multilateral affairs and the United Nations. The successful candidate will support the Permanent Mission of Switzerland during an intense phase of campaigning for a seat on the UN Security Council and – in the event of a successful election – during Switzerland’s two-year mandate as Council member (2023-2024). The successful candidate displays strong administrative skills and a highly structured approach to managing a significant volume of information while keeping track of multiple, parallel processes and thriving under pressure. Our ideal candidate combines these skills with a keen political interest in multilateral affairs and the UN in particular. Strong language skills in German and another Swiss official language, as well as in English, are crucial for the person we are looking to recruit. 


Responsibilities

  • Administrative and logistical support of the Legal, Budget and Communications team (10-12 persons), including management of information, contacts and calendars; correspondence in English and German/French; planning and assisting during events (in-person/on virtual platforms) and visits of high-level delegations
  • In close collaboration with the Personal Assistant(s) of the Head of Mission and her Deputy: Preparation of meetings of the Head of Mission/Deputy Head of Mission (documentation, background information, logistical support)
  • Responsible for the recruitment process of academic interns at the Mission
  • Working on thematic files (to be determined),  including participation in meetings, reporting, drafting of talking points, organization of events, independently and/or in support of other members of the team


Qualifications

  • Previous work experience in an international setting; prior experience in the United Nations system a plus
  • Preferably: Bachelor’s degree in human resources, commercial education, communication, or a related field, proven interest in multilateral affairs and familiarity with Swiss Foreign Policy
  • Fluency in English, excellent knowledge of German or another Swiss official language (French or Italian) required
  • Outstanding organizational and information management skills, ability to work efficiently and accurately under pressure
  • Full computer literacy with Microsoft Office applications (Word, Excel, Outlook)
  • High degree of personal integrity and trustworthiness, strong interpersonal skills


We Offer

  • Inviting and intellectually inspiring work atmosphere in a multilingual setting within a motivated team of 10+ persons (size of Mission around 40 persons) 
  • Diversified work in a foreign representation and diplomatic environment
  • Bright office that is conveniently located in midtown Manhattan, possibility to work remotely where indicated for health and safety reasons
  • Competitive salary and benefits package
  • 401k plan with matching employer contribution
  • 4 weeks paid vacation, with observance of American and some Swiss holidays

 

If interested, please send your resume, a letter of interest and salary expectations in PDF format to newyork.un.jobapplication@eda.admin.ch. Please write in the subject line “Administrative Assistant for the Legal, Budget and Communications Team” to ensure timely processing of your application. 

Deadline for application: 1 February 2022

We will not review incomplete applications or those that do not adhere to the requirements above. Please note that only digital applications will be accepted. Those not considered for an interview will be destroyed at the end of the selection process.

The Permanent Mission of Switzerland to the United Nations in New York is looking for a

Housekeeper and Event Manager (100%)

Start date: March 1st, 2022

The Permanent Mission of Switzerland to the United Nations in New York represents Switzerland's interests at the UN in accordance with the country's foreign policy objectives. Under the political guidance of the Swiss government, the Mission contributes to the work of the main UN bodies (General Assembly, Security Council and Economic and Social Council). In addition, Switzerland is a candidate for a seat on the Security Council for 2023-2024.


Job Description

The Permanent Mission of Switzerland in New York is looking for a housekeeper and event manager, who professionally handles maintenance and administrative tasks and guarantees the smooth functioning of diplomatic receptions and events related to the Mission’s daily work. The successful candidate will show excellent organizational skills, forms, manners, and professional discretion. Housekeeping tasks include the reception and serving of guests in different locations, the preparation of meals for smaller groups, minor repairs, accounting and supervision of external workers, assisting with cleaning duties and gardening. We are looking for an individual who can commit to working full time, with a presence both at the the Ambassador’s Residence on the Upper East Side and at the Permanent Mission offices in Midtown.


Responsibilities

  • Receiving and welcoming guests
  • Aiding with catering duties and meal preparation
  • Residence household management including completing small repairs, taking care of plants, cleaning and grocery shopping as needed
  • Small accounting tasks associated with catering services and other related expenses
  • Other duties as assigned by the Ambassador or Mission personnel


Minimum Qualifications

  • 3+ years of relevant, recent experience in a similar job in a commercial, industrial or government building or residence
  • General knowledge of household maintenance and upkeep
  • General food preparation knowledge or catering experience
  • Attention to detail and willingness to take initiative
  • Great interpersonal skills
  • Customer service orientation
  • Adaptability and flexibility
  • Ability to multi-task and work under pressure
  • Dependability and honesty
  • Proficient in English


We Offer

  • Inviting work atmosphere in a multilingual setting with a team of about 40 employees
  • Diversified work in a foreign representation/residence and diplomatic environment
  • Competitive salary and benefits package
  • 401k plan with matching employer contribution
  • 4 weeks paid vacation, with observance of American and some Swiss holidays


If interested, please send your resume, a letter of interest and salary expectations in PDF format to newyork.un.jobapplication@eda.admin.ch. Please write in the subject line “Household/Event Manager” to ensure timely processing of your application. 

Deadline for application: January 23, 2022

We will not review incomplete applications or those that do not adhere to the requirements above.

Please note that only digital applications will be accepted. Those not considered for an interview will be destroyed at the end of the selection process.

For job openings in other Swiss representations in the United States, please visit the following Website.