Personal Assistant to the Director and Administrator

The Trade Office of Swiss Industries in Taipei is currently looking for a Personal Assistant to the Director/Administrator.

(Level of employment 100%, local employment according to Taiwanese labor law)

Job responsibilities:

- Assisting the Director and Deputy Director in administrative and organizational matters

- Organizing, managing and settling invitations and social events at the Residence of the Director

- Organizing/coordinating appointments, meetings and official visits and managing the agenda

- Planning, organizing and settling business trips

- Managing databases

- Handling the accounts of the Trade Office of Swiss Industries and dealing with administrative human resources matters

- General administrative tasks like maintenance of the office and procurements

- Telephone operator

- Correspondence in Mandarin and English

- Translations Mandarin/English – English/Mandarin

Job requirements:

- You have a university degree in business administration or an equivalent diploma in another course of studies.

- You have at least 3 years of work experience in a similar function

- You have experience in project management and organizing events

- You have a flair for numbers

- You enjoy working in a team and you have the gift to communicate skillfully with various contact partners. You are a sociable person who is able to act appropriately in all kind of situations

- You are able to work under pressure and maintain an overview of your diverse tasks even in challenging situations

- You are a dynamic, independent personality and you are loyal and discreet

- You have excellent written and spoken English, excellent written and spoken Mandarin. Knowledge of a Swiss national language is an advantage

- You are proficient in the most common computer programs (Word, Excel, Outlook, Powerpoint)

We offer:

- Interesting and varied field of activity

- Room for independent work and initiative

Application:

If you are interested in this position, please send your application (motivation letter and CV) by July 15, 2022 by email to: taipei@eda.admin.ch