Application for Schengen visa and procedure
On October 11, 2011 the Schengen member states introduced the Visa Information System (VIS), which records the biometric data of the visa applicant (digital photograph and 10 fingerprints)
All Swiss representations already are connected to VIS. The capture of fingerprints is gradually introduced to the Swiss representations.
Starting October 12, 2015, all diplomatic representations of the Schengen member states in Japan will have to capture the biometric data of persons applying for a Schengen visa.
The information of the European Union relating to the introduction of the VIS and the capture of biometric data can be found on this leaflet:
Visa Information System (VIS)
and on the following link:
European Commission - Schengen, Borders & Visas
You have to register your application for a short-term Schengen visa (up to 90 days) online with the Embassy of Switzerland in Japan. Please note that you still need to come to the Embassy in person (by appointment only) in order to go through the application process, submit the printed/signed application form and all the supporting documents and pay the visa fee in cash (JPY), if not done so by credit card at the time of your online application.
To start your online application, please visit here.
As a general rule, a decision is taken by the Consulate within 15 days. This period may, in individual cases, be extended.
Some Schengen States require that they be consulted on visa applications submitted to other Schengen States by citizens of certain countries. The consultation process may take up to 14 calendar days. Such consultation is currently required for nationals of the countries listed here:
It is therefore recommended to submit the visa application early, at the earliest 6 months before the planned journey.
The reasons for refusal are notified to the applicant using a standard form.
You have the right to appeal within 30 days of receipt of the refusal. For information on appeal procedures, please refer to the webpage of the State Secretariat for Migration.
Biometric data (fingerprints) are generally collected every 59 months from the age of 12 years from the first recording.
If you are a family member of a Swiss, European Union (EU) or European Free Trade Association (EFTA) citizen, you are entitled to submit your application directly at the responsible Embassy or Consulate of Switzerland. An appointment is mandatory and must be booked in advance.
If you wish to complain about the behavior of the consular staff and, if applicable, about the external service provider or about the process, please contact the competent representation in writing.
